RUN OF SHOW
1. detailed schedule of moments within your event
Organization will make your event top notch, and knowing exactly what is supposed to happen and when, as well as whose responisbility it is, will help you keep things moving along smoothly. What are the big moments? Back out your arrival and setup timing based on those moments and list the needs of each section (staffing, details, etc). When making staffing assignments, look to each person’s strengths and utilize them to help host a successful event. Keep all of your staffing contact numbers easily accessible, start a group text with the staff to stay in touch and easily access everyone in case of emergency or change of plans.
The run of show is really for the event team to understand who is where when, what their responsibilities are, and what the flow of the event will be.